6210P - Procedure Purchasing Authorization and Control
Section: 6000 - Management Support
Procedure Purchasing Authorization and
Requisitions will be approved by the
superintendent. As a minimum, requisitions will provide the following
Name of school, department and originator, and
School department or person to which material is
to be delivered;
Specifications of equipment items (manufacturer,
stock number, etc.);
Estimated cost based on latest price; and
The purchasing department will prepare a
multiple-copy purchase order from the original request. One copy of the
purchase order will be sent to receiving facility to be signed and returned to
the purchasing department when the goods have been received.
Upon placement of a purchase order, the business
office will encumber the expenditure against a specific budget line item to
guard against the creation of liabilities in excess of revenues.
Materials desired for “examination” should be
ordered on requisition, and include a statement that "the following items
are for examination for 30 days."
Adoption Date: 03.28.16
Kiona-Benton City School District