6217 - Travel

MANAGEMENT SUPPORT                                                                                            6217




School district employees or designees may travel, whether within or outside of the district, on official district business, when authorized by the Superintendent or designee.


I. Authorization


A. The Superintendent may authorize:

   1. Travel for business and professional purposes within the states of Washington, Oregon and Idaho

   2. Automobile travel within the District for program and business needs.


B. Board approval is required for all other out-of-district travel.  However, the Superintendent may, in extenuating circumstances, approve out-of-state travel and so inform the Board of Directors as soon as possible but no later than the next Board Meeting.


The rate of reimbursement for approved travel will be reviewed annually by the Superintendent. Reasonable effort shall be made to combine transportation, housing, and other similar costs when two or more employees are attending a mutual event to keep expenses to a minimum. The Superintendent shall develop rules and regulations for implementing travel guidelines.


For purposes of this policy,travel expense includes amounts paid for use of personal automobiles, other transportation, lodging, reimbursement in lieu of actual expenses for meals,and related items that are necessary while in the conduct of official business of the district.


Reimbursement for travel expenses shall be made pursuant to the federal internal revenue code and internal revenue service regulations.




Legal Reference:

RCW 28A.320.050

Reimbursement of expenses of directors, other school representatives, and superintendent candidates — Advancing anticipated expenses.


RCW 42.24.090


Municipal corporations and political subdivisions — Reimbursement claims by officers and employees


Rules& Regulations:        RR6217 (Revised 3/12/2012)





Adopted: January 28, 2008


Revised:  March 12, 2012